Scheduling teachers is a complex task. Our custom application centralises and processes all information, so that principals and planners can focus on their main task: every teacher in the right place.
Municipal Education of Antwerp, one of the largest school umbrella organisations in Flanders, supports almost 55,000 students every day in the development of their knowledge and social skills.
A challenge for more than 6,500 teachers and support staff. These employees are scheduled annually based on limited resources and available working hours.
Until recently, school boards managed these from their own communication platforms (there was no central platform), which often led to teacher shortages, double schedules and complex reporting.
Administrative employees often spent hours looking up appointments, often lacked teachers to fully fill the roster and lost valuable time processing data in confusing Excel sheets.
In collaboration with Municipal Education of Antwerp and Digipolis Antwerp, supported by the Flemish Government with the Innovative Public Procurement Program, Ballistix.digital developed the Intelligent Assisted Planning Platform. We centralised the planning of the entire school umbrella in one tailor-made application.
The application makes it possible for school management to:
This digital project is of an unprecedented size. Bringing so many schools together on one platform is a huge challenge. An assignment that required the necessary creativity and flexibility.
In the first phase of the project we gave priority to design and user-friendliness. After extensive workshops with all stakeholders, we developed an initial interface that we later extensively tested at various school boards.
This user-generated feedback was the basis for the necessary adjustments, even before we started coding and implementing the platform. After 2 years of testing and optimisation, the entire school umbrella organization has been working with Intelligent Assisted Planning since this school year (2023 - 2024).
The platform has made capacity planning for school boards faster, more efficient and almost error-free.
All information in one place instead of dozens of spreadsheets.
Reporting with one click, without additional manual data processing.
Everyone in the right place by cleverly linking people and jobs.
Flexibility to work based on your own expertise and structure.
Do you feel and see in your organisation that change is desperately needed, but you cannot yet say what exactly needs to be done? Then maybe it's time for a Fast Forward.
Together we immerse ourselves in your organisation and its challenges for one full day. At the end you will have a clearer view of what you need to do and the first steps forward.
